Corporate Chaplaincy
Care Coordination Built for Chaplains.
Whether you serve a congregation or a company, CareNote gives your chaplains the tools to track every person, log every interaction, and never let anyone fall through the cracks.
The only purpose-built care coordination platform trusted by corporate chaplains — and the pastors who trained them.
Chaplain Caseload
This Week
Weekly check-in. Adjusting well after bereavement leave.
Requested follow-up re: family stress. Scheduled for Thursday.
No contact since onboarding touchpoint. Flagged for outreach.
Trusted by corporate chaplaincy programs serving 700+ employees
Used by chaplains trained at Duke Divinity School
Built by a working pastor with 25 years of ministry experience
Your chaplains are doing meaningful work. Your tools aren't keeping up.
Corporate chaplains carry something most care professionals don't: a wide caseload, high confidentiality requirements, and no institutional infrastructure built for what they actually do.
Chaplains tracking employee interactions in spreadsheets. Care handoffs happening over text. No visibility into which employees haven't been checked on in weeks. No record when a chaplain leaves. Spreadsheets weren't built for confidential care at scale. CareNote was.
How It Works
The workflow your chaplains have been waiting for.
Corporate chaplaincy programs using CareNote describe it the same way: “This is perfect workflow for what our chaplains need.”
Import Your Workforce
Bring in your employee directory — or add people manually. Organize by department, location, or shift. Tag employees with context: new hire, recent loss, post-leave return.
Assign Chaplains
Match chaplains to the employees they serve. Each chaplain has their own caseload, their own queue, their own view — without seeing what isn't theirs to see.
Log Every Interaction
After a weekly touchpoint, a crisis conversation, or a hospital visit — chaplains log the interaction in seconds. Notes are private. Follow-up is automatic.
Never Miss a Follow-Up
CareNote surfaces who needs attention. Who hasn't had contact in 30 days. Who has an open care request. Your program doesn't drop people — because your software doesn't let it.
See the Whole Picture
Supervisors and HR partners get aggregate visibility — interactions this week, department coverage, program health — without ever seeing confidential care notes.
Built for Confidentiality
Care coordination without compromising trust.
Employee trust is the foundation of any chaplaincy program. The moment employees believe their conversations aren't private, the program fails — no matter how good your chaplains are.
Role-Based Access
Chaplains see only their assigned employees. Supervisors see aggregate data. HR sees what you decide HR sees.
No Employee-Facing Portal
Employees aren't in the system. Their data is. There's no login, no notification, no way for an employee to discover they've been logged.
Private Interaction Notes
Care notes are visible only to the logging chaplain and designated supervisors. Not HR. Not management. Not anyone you haven't explicitly granted access.
Audit Trail
Every interaction, every follow-up, every care request is logged with a timestamp and attributed to a chaplain. When staff turns over, the history stays.
Designed for Scale
One chaplain or six. Sixty employees or seven hundred.
Most corporate chaplaincy programs start small and grow. CareNote is designed for that journey.
Small Programs
1–2 chaplains · under 200 employees
Bring structure to what was previously informal. Replace spreadsheets and text threads with a real care coordination workflow.
Mid-Size Programs
3–6 chaplains · 200–1,000 employees
Coordinate care across chaplains, shift handoffs, and department coverage. No one falls through the cracks.
Enterprise Programs
Custom scale
The operating layer for your chaplaincy team — with integration hooks for HRIS systems like Workday and BambooHR on the roadmap.
Culture of Care
The ROI of chaplaincy isn't just human. It's organizational.
Your ability to demonstrate chaplaincy outcomes depends on whether you're capturing the data. CareNote gives your program the records and reporting to show:
How many employee touchpoints happened this quarter
Which departments are underserved by current chaplain coverage
Response time on care requests and crisis referrals
Program activity trends over time
When it's time to justify the budget, you'll have more than anecdotes. You'll have a record.
Who It's For
Built for every seat at the table.
CareNote serves the full chaplaincy ecosystem — from the chaplain in the hallway to the executive reviewing program impact.
For Chaplains
Finally, a tool that works the way you work. Log interactions from your phone after a hallway conversation. See your follow-up queue at a glance. Know who you haven't checked on in a while — before their manager asks.
For HR and People Operations
Chaplaincy is a meaningful investment in employee wellbeing. CareNote gives you aggregate visibility into program activity without accessing confidential care conversations — so you can report upward without violating trust downward.
For Leadership
A chaplaincy program without infrastructure is a liability as much as an asset. CareNote brings the accountability structure that makes your program auditable, sustainable, and scalable — without bureaucratizing the care itself.
“This is perfect workflow for what our chaplains need.”
— Senior Engineer, 761-employee company using CareNote for corporate chaplaincy
CareNote is currently used by corporate chaplaincy programs ranging from small family businesses to mid-market companies with hundreds of employees — as well as chaplaincy training programs at institutions including Duke Divinity School.
Pricing
Simple pricing. Scales with your program.
CareNote's corporate chaplaincy pricing is based on your organization size — not per chaplain seat. One flat rate. No surprises.
Essentials
Up to 250 employees
Up to 3 chaplain seats
- ✓All core care coordination features
- ✓Priority support
- ✓Onboarding call included
- ✓3 observer seats per chaplain seat
Most Popular
Growth
Up to 750 employees
Up to 6 chaplain seats
- ✓All core care coordination features
- ✓Priority support
- ✓Onboarding call included
- ✓3 observer seats per chaplain seat
Enterprise
750+ employees
Unlimited chaplain seats
- ✓Custom onboarding
- ✓HRIS integration roadmap
- ✓Dedicated account support
- ✓Volume pricing
Annual billing available. All plans include a 30-day onboarding period with hands-on setup support.
The Builder
Built by a pastor. Designed for people who care for people.
CareNote was built by Donnell Wyche — a working pastor with 25 years of ministry experience and a congregation of 300. He built the software he wished existed for his own care team.
What he didn't expect was that corporate chaplains would find it and say: this is exactly what we need.
That's not a coincidence. The work of caring for people — whether they're parishioners or employees — follows the same rhythms. Weekly touchpoints. Crisis response. Long-term relationship. The grief that doesn't resolve in a quarter. CareNote is built for that kind of care.
Donnell is personally involved in onboarding corporate chaplaincy programs. When you schedule a demo, you're talking to the person who built it.
Ready to transform your pastoral care?
Start your 14-day free trial or schedule a demo to see CareNote in action.