CareNote Pricing

Email‑Based Care Coordination. Volunteers can serve without a login while administrators maintain full oversight of care activities.

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CareNote ❤️ Your Volunteers

CareNote is $15/user/month (or $10/user/month with annual billing). Each paid user includes 3 free volunteer accounts. Need more? Add volunteers in $5/month bundles (5 volunteers per bundle ≈ $1/volunteer/month).

  • Volunteers serve periodically (once or twice a month).
  • Typical activities: cards, meals, rides, prayer/home visits, and more.
  • Assignments and reports happen securely via email—no login required.

Pro tip: Keep a "ready reserve"—inactive volunteers can be re-engaged quickly when needs arise.

Understanding User Roles

CareNote Login Users

Administrator

Full system access with ability to manage users, settings, and all care activities

Manager

Can manage care requests, tasks, and coordinate volunteer activities

User

Basic access to view and manage assigned care activities

Email-Only Volunteers

Volunteer Features

  • • Receive care requests via email
  • • Accept or decline assignments
  • • Submit completion reports
  • • No login required
  • • Secure token-based actions

Billing & Calculator

Estimate your cost based on paid logins and desired volunteers. Prices shown in USD.

Team Setup

*For reference only; billed in USD.

Summary

  • 14 paid logins × $15.00 / month = $210.00
  • Included volunteers: 42 (3 per paid login)
  • Extra volunteers needed: 0
  • Bundles required (5 volunteers each): 0 × $5.00 = $0.00

Estimated monthly total

$210.00 /mo

Estimated annual (monthly × 12): $2,520.00

Notes

  • Each paid login includes 3 volunteer seats at no extra cost.
  • Extra volunteers are purchased in $5/month bundles (5 volunteers).
  • Annual billing is simply monthly × 12 (contact us for custom annual or pilot pricing).
  • Volunteers are email‑only; they do not consume paid logins.

Helpful Resources

Documentation

Guides, FAQs, and implementation tips.

Security Overview

Data privacy & security for IT review.

YouTube Tutorials

Short walkthroughs for your team.

Ready to transform your pastoral care?

Start your 14-day free trial or schedule a demo to see CareNote in action.

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