A small church running a transportation and practical-help ministry with nineteen volunteers
The church
About 670 people, with Planning Center connected. Thirteen months on CareNote.
What they set out to do
Make the practical help people actually need the ministry: rides, meals, cards, repairs.
How it works now
Staff enter the need and pick from a list built around what this church really does. Transportation leads by a wide margin, then cards and gift cards, in-home visits with communion, meals and home repairs. A public request form is open too, for the people who would rather ask directly.
The need goes out to the volunteers who could cover it, often to a whole group of drivers rather than to one person, and whoever is free takes it. The volunteer does the errand and files a report from their email, which closes the request. Most are closed inside about a week. What is left behind is a record showing the ride actually happened.
What it takes
Four paid seats, nineteen volunteers who never sign in, and a dozen categories that match the help the church offers.
By the numbers
- 107
- care requests handled
- 59 of 101
- assignments carried by volunteers
- 109
- reports filed from email by volunteers
- 19
- volunteers on the roster
Is this your church?
If your care ministry is rides, meals, cards and errands, CareNote is the dispatch board, and the report that comes back is the proof the help arrived.
See it set up the way you would run it
Start a free trial and build this yourself, or book a demo and we will walk through the write-up closest to how your care ministry already works.
More churches like this
Other write-ups in shape 1, Intake-driven with a single coordinator.