A Reformed Presbyterian church where twenty elders and staff all log their own visits
The church
A Reformed Presbyterian church of about 1,440 people, with Planning Center connected and pastoral notes syncing back to it. Eleven months on CareNote.
What they set out to do
Give every elder a place to record their own shepherding, and give the session one view of the whole.
How it works now
Twenty elders and staff hold equal access, and each one writes up their own contact: the home visit, the hospital call, the conversation after the service. Groups stand in for shepherding districts, so it is clear who is responsible for whom and who has not been seen lately.
They have barely touched the care request queue and do not need to. The record is the point, and in eleven months it has grown to almost five hundred entries written by the people who made the visits. Because pastoral notes sync back to Planning Center, what an elder writes here shows up on the person's record in the system the church already looks at, so nobody has to check two places.
What it takes
Twenty paid seats, twenty groups for the shepherding districts, and no coordinator.
By the numbers
- 492
- pastoral touchpoints recorded in eleven months
- 142
- visits logged, including home and hospital calls
- 20
- elders and staff each logging their own work
- 20
- groups, one per shepherding district
Is this your church?
If your church is governed by a plurality of elders who each shepherd a district, CareNote gives every one of them somewhere to log the visit, and the session one place to read it.
See it set up the way you would run it
Start a free trial and build this yourself, or book a demo and we will walk through the write-up closest to how your care ministry already works.
More churches like this
Other write-ups in shape 3, Pastoral log.